Job Overview
ICOS Consulting PLC is seeking to recruit a competent and motivated Administrative Assistant on a full-time basis. The successful candidate will provide administrative and clerical support to ensure the efficient operation of the office.
We are seeking a versatile, organized, and proactive Administrative Assistant to support our main office and sister companies. This unique role blends traditional secretarial duties with essential accounting functions. The ideal candidate will ensure the smooth day-to-day operation of the office while maintaining accurate financial records and supporting the finance team.
Key Details
- Location: Addis Ababa (Ayat Roundabout or other locations)
- Job Type: Full-time
- Application Deadline: February 20, 2026
Job Requirements & Description
Position: Administrative Assistant
Job Requirements / Required Qualifications
- TVET Level III or IV or V in Secretarial Science, Office Management, Accounting/Bookkeeping, Business Administration, Information Technology, or related fields
- Proficiency in using Microsoft office packages such as MsWord, MsExcel and so on.
- Ability to type at least 30 words per minute.
- Relevant work experience in an administrative or office assistant role is an advantage
- Good command of written and verbal communication in English and Amharic.
- Familiarity with basic accounting principles and local tax regulations. Experience with accounting software (like Peachtree/Sage or QuickBooks) is a significant plus.
- Strong computer skills, especially MS Word, Excel, and email applications
- Good communication and interpersonal skills
- Ability to organize tasks, manage time, and meet deadlines
- High level of honesty, responsibility, and attention to detail
- Ability to work independently and as part of a team.
The Administrative Assistant will be mainly responsible for providing day-to-day administrative support, maintaining financial and all other office records, supporting staff, managing petty cash fund, disbursing payments when approved by general manager, maintaining record of attendance of staff and field workers, and ensuring smooth office operations of ICOS Consulting and its sister companies. The specific duties include, but are not limited to, the following:
- Provide general administrative and clerical support
- Handle office correspondence, including emails, letters, and phone calls
- Prepare, organize, and maintain files, documents, and records (both hard and soft copies)
- Assist in scheduling meetings, preparing agendas, and taking minutes
- Support procurement and inventory management of office supplies
- Maintain proper filing systems and ensure document confidentiality
- Assist in data entry, report preparation, and basic documentation
- Support finance and HR units with routine administrative tasks
- Ensure the office environment is organized and functional
- Maintain records of attendance of fulltime and part time field workers deployed by ICOS Consulting or its sister companies.
- Prepare payroll for ICOS consulting staff and staff of sister companies considering attendance, penalties, deductions and so on.
- Manage front-desk activities, including receiving visitors and handling incoming calls for the group of companies.
- Organize and maintain physical and digital filing systems for various business entities.
- Draft official letters, memos, and reports in both English and Amharic languages.
- Coordinate schedules, meetings, and travel arrangements for management.
- Manage office supplies inventory and handle procurement requests.
- Prepare and process basic financial documents (invoices, receipts, and payment vouchers).
- Maintain the Petty Cash fund, ensuring all disbursements are documented and reconciled.
- Follow up on accounts receivable and communicate with clients regarding outstanding payments.
- Support the senior accountant during year-end audits or group-wide financial re
- File/Declare value added tax (VAT) and all other statutory payments (e.g., VAT, TOT, or Pension) on time and as required by the government.
- Pay taxes and all other statutory payments, request and obtain tax clearance, renew business and other licenses and do related tasks.
- Perform other related duties as assigned by the supervisor.
How to Apply
Interested applicants who meet the above requirements are invited to apply online through the Google Form link below by submitting the required information and uploading their documents.
Application Link (Google Form):
Only shortlisted candidates will be contacted.