Job Overview
Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.
PUI works in 10 areas of intervention and distinguishes itself by the implementation of an integrated approach in its response. This method aims to identify and understand the needs of all those affected by a crisis. Our teams come together to bring a rapid global response to the basic needs of populations affected by humanitarian crises to help them regain independence and dignity.
Key Details
- Location: Ethiopia
- Deadline: April 02, 2026
Job Requirements & Description
Required Qualification and Experience
Education: College Degree/Diploma in Accounting and Finance, or related field.
Experience: At least 2 years previous Experience in accounting and finance field.
Previous experience with other local and international NGOs will be an asset.
Computer literacy (MS Word, MS Excel, MS PowerPoint).
Experience in using finance and Human Resource Management software is an asset.
Knowledge of the community of BGRS.
Excellent attention to detail and organizational skills.
LANGUAGES: English, Amharic and/or other local languages
Required Personal Characteristics (fitting into the team, suitability for the job and assignment)
- Strong team player with the ability to integrate quickly into diverse teams across multiple field bases and working environments.
- High level of attention-to-detail
- Good organizational ability
- Good Team player
- Proactive/able to work independently with minimal supervision
- Good communication skills, diplomacy, and a solution-oriented attitude
- Honesty, integrity
- Adaptability, flexibility
- Autonomy, sense of initiative and anticipation
- Punctuality
- Ability to integrate into the local environment, taking account of its political, economic and historical characteristics
Tasks and Responsibilities
- TREASURY & CASH FOLLOW-UP:
- Controlling and monitoring cash payments from the cashbox and coding and recording cash transactions in the daily cashbook or accounting system.
- Performing daily cash counts and investigating any discrepancies.
- Following up on cash advances and ensuring they are duly settled.
- Carrying out transfer requests between cash and safe box.
- Checking the validity of invoices, approval signatories, and correctness of account codes.
- Performing currency exchange operations when required.
- Assisting with the preparation of salary payments as required.
- Performing monthly reconciliations before closing the monthly accounts, managing bank reconciliations and monthly bank statements if applicable.
- FINANCE & ACCOUNTING MANAGEMENT:
- Check, before recording any entry, that the invoices are compliant with PUI’s regulations and procedures.
- Record cash expenses in the excel books on a daily basis, and properly fill in the information needed (date, accounting code, project, budget code, etc.)
- Issue voucher numbers and properly archive the invoices and Saga vouchers in dedicated files, as per the donors’ rules and regulations.
- Assist in the preparation for the external audit visits (donor and coordination visits).
- PREMISES
- Provide temporary coverage (“gap filling”) for logistics positions at field bases during staff absences, high workload, or start-up phases.
- Ensure the staff’s collective space is in good working condition (tidiness, water, equipment functioning).
- Ensure the timely repair whenever needed in the office and guesthouses.
- Ensure that all documentation for bills such as Electricity, DSTV etc are compiled and submitted to procurement for payment.
- ARCHIVING & RECORD
- Manage the electronic archival of Admin files as per the filing process at the base level and share the scan data with Addis Ababa.
- Manage the physical archival of Admin files as per the archiving process at the base level.
- SUPPORT HUMAN RESOURCES MANAGEMENT OF THE BASE
- Enter data into the HR database homer and personal files and keep them up to date to facilitate HR processes management.
- Update Social security & Tax office files in order to meet legal requirements and duties.
- Draw up monthly pay slips for all staff, editing and updating the necessary data, to ensure the punctuality and accuracy of staff payroll.
- Make all administrative information available to the staff (posting, meetings, etc.).
The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs.
Required Skills
- Analytical skills
- Decision-making skills
- Communication
- Attention to detail
- Problem solving
How to Apply
APPLICATION PROCEDURE
If you are interested in the position of ADMINISTRATIVE ASSISTANT, please strictly follow the instructions below.
Step 1: Fill out the application form at the following link:
Job Application Form-ADMINISTRATIVE ASSISTANT-Metekel – Fill out form
Step 2: After successfully completing the form, submit the following documents via https://ethiojobs.net/job/Mj2Rf5CRAR-administrative-assistant
- A non-returnable CV
- A cover letter clearly stating your motivation
- Three professional references
Subject line must read: ” ADMINISTRATIVE ASSISTANT “
Applications that do not follow this two-step process will not be considered.
Deadline: Thursday, April 02, 2026
NB: Only short-listed applicants will be communicated on, and the selection process includes technical test and an interview.