Job Overview
Concern Worldwide is seeking a qualified candidate for the position of HR Support Officer – Maternity Cover. The successful candidate will support the HR & Admin Departments by handling routine activities efficiently and professionally under the supervision of the HR Officer. This role involves maintaining staff records, supporting recruitment, managing benefits and compliance, and ensuring smooth administrative operations.
Key Details
- Location: Addis Ababa
- Deadline: February 11th, 2026
- Job Type: Maternity Cover
Job Requirements & Description
About the Role – Purpose:
Under the supervision of the HR Officer, the HR Assistant will handle all routine activities of the HR & Admin Departments. She/he should deliver her/his duties and responsibilities in an efficient and professional manner. The position holder will carry out filing and other HR & Admin related tasks.
Job Responsibilities
- Maintains up-to-date records (both in hard copy and soft copy format) of all staffs by making sure all the necessary work-related documents are filed for new hires on a timely manner.
- Maintaining records related to grievances, performance reviews, and disciplinary actions.
- Updating and maintaining employee benefits, employment status, and similar records.
- Performing file audits to ensure that all required employee documentation is collected and maintained.
- Managing termination paperwork and assisting with exit interviews.
- Ensure staff are registered on pension scheme and follow up staff retirement process.
- Keep track on submission of staff pension and TIN number records.
- Make sure ID cards are prepared and distributed to new staff on time.
- Posting job ads and organizing resumes and job applications.
- Ensures office supplies are available in the department and make sure timely replenishment and distribution of materials. Keep track of material movements.
- Receive and compile applications received and prepare the CV summary of applications received.
- Assists in recruitment process and participate in interview whenever it is necessary.
- Assist in Preparing Employment Contract for indefinite, definite and temporary period employees.
- Prepare work contracts, time sheets, reports and other pertaining documents for temporary incentives and other workers as required.
- Liaise with hospitals that have credit medical service facility contract with Concern Worldwide, update them staff and dependents data on quarterly basis and follow up contract renewal issues.
- Compile and process medical reimbursement requests and keeping track of staff medical records. Ensure staff medical reimbursement claims are settled timely.
- Collection of time sheets and monthly tracking of leave balances.
- Support the field team through regular field visit as required.
Gender Equity:
- Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy.
- Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with dignity and respect.
- Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.
Other:
- Be aware of, understand and comply with all of Concern’s policies and procedures (P4 and associated policies, finance, logistics, HR, security management etc).
- Actively participate in any emergency response if called upon to do so (within the existing programme area or in a new one).
- Undertake other related duties as may reasonably be assigned to you by the supervisor or line manager.
Gender Equity
- Ensure that all HR policies and procedures relating to Concern Ethiopia’s gender equality strategy are implemented.
- Ensure that all gender sensitive policies and procedures are fully adhered to during recruitment processes.
- Contribute to promoting a gender sensitive working environment within Concern Ethiopia.
Emergency response
Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.
Safeguarding
- Post holder must be able to seek appropriate advice, report concerns, and be confident to ensure that they have been understood.
- Able to seek appropriate advice and report concerns, and feel confident that they have been understood.
- Understands local safeguarding structures and arrangements.
- Practises in a manner that seeks to reduce the risk of abuse, harm or neglect.
- Identifies and refers to appropriate services any other associated persons including
Accountability
In line with Concern’s commitments under the Core Humanitarian Standard (CHS):
- Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
- Work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
- Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.
Job Requirements
Person specification:
Essential knowledge, skills and experience
- Diploma or degree or vocational/ technical training related to the role.
- Strong oral and written English.
- Computer skills.
- 2-3 years relevant experience.
- NGO experience is a plus.
Skills Required
- Basic managerial skills.
- Technical and report writing skills.
- Computer literate.
- Fluent spoken and written English.
- Good communication and interpersonal skill.
Competencies
Candidates are expected to demonstrate abilities in the following priority competency areas (highlight 3-4 competencies in bold as appropriate):
Managing Yourself
Planning and decision-making
Leadership
Communication and working with others
What we offer
- A competitive salary and benefit package.
- Excellent medical benefits (100% cover including dependents).
- 20 days annual leave.
- 26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave.
Requirement Skill
- Documentation.
- Human Resource Management, Management, Business Administration.
- Ability to work under pressure and meet targets.
Desired Skill
- Teamwork.
- Communication.
How to Apply
Interested applicants should send non-returnable C.V., application letter outlining how their experience and education fit this vacancy through https://forms.gle/38xzyFkyuVpQas8i6. Please note that there is no need to submit your supporting documents at this stage.
Women and people with disability are highly encouraged to apply!